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Title: Executive Admin

Location: Rockland County, NY

Type: Temp-to-Perm

Pay Rate: $25.00 per hour

Hours: Monday – Friday 9:00AM – 5:00PM

Start Date: ASAP

Post Date: 10/4/19

Job Description:

Security company in Rockland County, NY is looking to hire an Executive Admin.



-Act as gatekeeper to the CEO, President, and EVP

-Manage CEO’s calendar

-Take constant dictation

-Schedule reoccurring meetings

-Secure dinner reservations

-Secure travel arrangements using Concur and generate itineraries

-Schedule car services and maintain and approve CEO’s car service logbook

-Schedule tours

-Research and distribute bios of visitors

-Assure non-disclosures are collected

-Create agendas

-Prepare conference rooms to include marketing material, agenda, and water and ensure the proper presentation is ready to be shown

-Make catering orders

-Order and maintain office supplies

-Assist in the booking of conference rooms and remedy any conflicts

-Secure banquet rooms nationally

-Gather weekly, monthly, and quarterly metrics for CEO

-Create daily rolling update

-Assist Marketing Department with CRM data entry

-Send thank you cards as directed by SVP, Marketing

-Complete adhoc projects

-Reconcile KeyBank P-card monthly

-Retrieve mail from Post Office bimonthly

-Order gifts for clients as directed by CEO

-Run errands



-Ability to take dictation

-Ability to thrive in a fast-paced working environment

-Working knowledge of Microsoft PowerPoint

-Attention to detail



-Company offers health benefits



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About Us:

RJ-Staffing has been proudly serving Rockland, Bergen, and the surrounding counties since 1996. While we specialize in Office and Warehouse placements, we have the expertise and track record to fill virtually any position. We are family owned and operated and have extensive knowledge of the local marketplace. Our team believes that working together on a more personal level distinguishes us from the rest. We work diligently to connect quality local candidates with dynamic career opportunities in the area. Our aim is to fulfill the needs of both our clients and our candidates and make the perfect match. Whether you are striving to land your dream job or hire the ideal candidate, RJ-Staffing is here to help you achieve your immediate and long-term professional goals.

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